My Client Didn't Pay On Time - Here's My Response

My ability to ‘stay calm and carry on’ doesn’t come from inner peace. It comes from having a really effective way to manage variable income — and that includes client payments that run late.

Today I spent the day closing out my finances for the previous month. Reconciling my invoices reminded me once again why the coffer method works so well.

You see, one of my favorite clients rarely pays on time. They are lovely to work with, but payments are sporadic at best. I'm not sure why. They are a company with plenty of resources. But as I've learned, even the best companies can have gaps when it comes to accounts payable (AP).

So, this month they were late again — missing a sizeable payment.

How did I respond? I didn’t get angry. I didn’t hound them or make a fuss. Instead, I handled the financial impact on my own end…and sent a gentle reminder their way.

Going in the Red

My ability to ‘stay calm and carry on’ doesn’t come from inner peace. It comes from having a really effective way to manage variable income — and that includes client payments that run late.

That doesn’t mean my finances don’t ever get a little messy. In fact, this month — because of the aforementioned AP snafu — I’m in the red by about $4K.

This wasn’t something I expected. But a freelancer’s finances are rarely predictable. So, what you need is a predictable plan.

The Secret to Keeping Your Cool

Three years ago, I would be in panic mode. How would I cover thousands in missing income when all my bills had to be paid? (hint – they didn’t get paid)

Now, thanks to the coffer method, I literally didn’t bat an eye. I simply moved the expected payment into the next month on my spreadsheet.

Here’s how that looks:

Previous entry for client:

August: $4,000

September: $4,500

And now:

August: $0

September: $8,500

By making that switch, I know I’ll replenish my coffer next month — plus add a nice boost. My income remains the same, and all my bills get paid.

Why the Coffer Method Works

The coffer method ensures your income remain steady — even as your payments fluctuate. It seems impossible until you learn how. Then, once you do, you’ll never go back.

Does that sound like music to your ears? Want to learn how to implement the coffer method? We make it easy! Just sign up for our free mini tool kit and you'll see an invite in your inbox.